Both Forms 365 products have a signature field. Forms365 Workspace adds it to the internal SharePoint list form your staff use, and Forms 365 Web adds it to a public form that anyone can fill in. In either case the person draws their signature, and when they submit it is stored with the record. No Power Apps, and no code to wire it up.
Where a signature field earns its place
It suits any form that ends in a sign-off. A safety inspection someone signs on site. A policy a staff member acknowledges. A delivery or pickup receipt. A consent line at the bottom of an intake form. The point is to capture agreement at the moment the form is submitted, from whoever is in front of it.
Adding one to your form
- 1
Drop the signature field on the form
In the designer, drag the signature field to where the sign-off belongs, usually near the end.
- 2
Make it required if it has to be signed
Use a rule to require the field, so the form cannot be submitted without a signature when the sign-off is the whole point.
- 3
Preview and sign a test
Open the preview, sign with the mouse or a touch screen, and submit to confirm the signature is saved with the record.
- 4
Publish
Publish the form. From then on the signature is captured on every submission.
Put the signature on a document
Once a submission carries a signature, you often want it on a clean record. Forms 365 can generate a PDF of the submission for a receipt or a signed file. The guide on turning a submission into a branded PDF covers that side.
What it is, and what it is not
The signature field captures a drawn signature and saves it with the submission. It is not a certified e-signature service, and it does not run a multi-party signing ceremony where each person signs in turn with an audit trail. If you need legally weighted, multi-signer e-signatures, a dedicated e-signature product is the right tool. For everyday sign-off captured as part of a form, the signature field is the simple, no-code option.
Add a sign-off to your form.
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