Feature comparison

Forms 365 vs the alternatives

How Forms 365 stacks up against Power Apps, Microsoft Forms, and Plumsail for SharePoint form building and public web forms.

Feature	Forms 365	Power Apps	Microsoft Forms	Plumsail
Replaces SharePoint list forms	Yes	Yes	No	Yes
No-code drag-and-drop designer	Yes	No	Yes	Yes
Public forms (no Microsoft login)	Yes	No	No	Yes
All SharePoint column types	Yes	Yes	No	Yes
Conditional logic without code	Yes	No	Limited	Yes
Data stays in your M365 tenant	Yes	Yes	Yes	No
Power Automate integration	Yes	Yes	Yes	Yes
Power Apps licence required	No	Yes	No	No
Mobile responsive	Yes	Yes	Yes	Yes
White-label / remove branding	Yes	Yes	No	Paid only
AI-assisted form generation	Yes	No	No	No
Australian-built and supported	Yes	No	No	No
Free trial	Yes	With M365	With M365	Yes

Comparison based on publicly available information as of 2026. Features may vary by plan or licence tier.

Forms 365 vs Power Apps

Power Apps is Microsoft's low-code platform. It can customise SharePoint list forms, but it requires a Power Apps licence, Canvas app knowledge, and a meaningful time investment to build even a basic form. Forms 365 Internal does the same job with a no-code drag-and-drop designer and no additional licence cost beyond your existing Microsoft 365 subscription.

Forms 365 vs Microsoft Forms

Microsoft Forms is a survey tool, not a SharePoint form designer. It does not replace the NewForm or EditForm in a SharePoint list, does not save responses as SharePoint list items, and does not support conditional logic across all column types. Forms 365 Internal is a purpose-built replacement for the default SharePoint list form experience.

Forms 365 vs Plumsail

Plumsail is the closest global competitor. Both products offer a SharePoint form designer and a public web forms product. Forms 365 is built and supported in Australia, with data staying in your own Microsoft 365 tenant and a focus on business users rather than developers. Plumsail is a global product with no Australian-specific data residency commitments.

Which one is right for you?

If your team works inside SharePoint and you want better forms without Power Apps complexity, start with Forms 365 Internal. If you need to collect data from customers or contractors who have no Microsoft account, start with Forms 365 Public. Most teams end up using both.

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